Senior Coordinator, DG Office

JOB PURPOSE

The Senior Coordinator, DG Office provides high-level administrative, analytical, and coordination support to the Director General and ensures the smooth functioning of the DG Office. The role manages communications, prepares briefing materials, coordinates cross-department activities, supports strategic initiatives, and ensures timely follow-up on key actions. The Senior Coordinator acts as a central liaison point, ensuring accuracy, professionalism, and confidentiality in all interactions.

ROLES AND RESPONSIBLITIES

Key Accountabilities

• Manage the DG’s schedule, meetings, and engagements; ensure timely preparation of agendas, documents, and briefing notes.
• Coordinate communication and information flow between the DG and AMF departments.
• Track and follow up on action items assigned by the DG to ensure timely completion.
• Prepare reports, summaries, memos, presentations, and official correspondence for the DG.
• Ensure accuracy, completeness, and quality of documents before submission or circulation.
• Maintain organized records, files, and archives for the DG Office.
• Support implementation of strategic initiatives, special projects, and institutional priorities.
• Assist in preparing materials for Board, Committee, and high-level meetings.
• Conduct background research and compile information required for DG briefings.
• Organize internal and external meetings, conferences, and official visits involving the DG.
• Coordinate logistics, participants, agenda items, and post-meeting documentation.
• Prepare minutes of meetings and distribute follow-up action plans when required.
• Serve as a key point of contact for internal and external stakeholders interacting with the DG Office.
• Handle protocol arrangements for high-level delegations, member-state representatives, and partners.
• Ensure all communications reflect AMF’s standards and maintain confidentiality at all times.
• Ensure DG Office workflows follow AMF policies, procedures, and quality standards.
• Recommend improvements to office processes and administrative systems.
• Maintain up-to-date dashboards, tracking tools, and performance indicators related to DG Office activities.

JOB QUALIFICATIONS AND REQUIREMENTS

Knowledge and Experience:

• Minimum of 3-4 years of experience in executive coordination, office management, or high-level administrative support.
• Experience working with senior leadership or executive offices in government, financial institutions, or international organizations.
• Strong skills in communication, documentation quality, scheduling, and multi-stakeholder coordination.
• Ability to manage confidential information with discretion and professionalism.

Education:

• Bachelor’s degree in Business Administration, Public Administration, Management, or related field.
• Master’s degree is an advantage.

Certifications:

• Preferred: Executive Assistant, Project Management (PMI/PRINCE2), or Business Communications certifications.

Competencies